Key takeaways
- 24 print-ready A4 pages.
- Inside: how this kit works, a member list, a dues ledger, 2 pages of attendance sheet, 2 pages of minutes of the meeting, 2 pages of treasurer's cash book, 2 pages of payment acknowledgment slips, a contribution list, association expenses, a borrowing log, a visitor log, an incident report, a Vehicl
- Record-keeping forms with English and Filipino labels.
Paper forms for running a homeowners association: monthly dues by block and lot, the treasurer's cash book, minutes and attendance, and the gate pass and vehicle sticker registry. Homeowners Association Forms Kit is a 24-page printable association forms kit that puts the everyday records of your homeowners association on paper you can check at a glance. Dues ledger, member list, attendance, minutes, treasurer's cash book and payment slips for an HOA.
What is inside
The pack has how this kit works, a member list, a dues ledger, 2 pages of attendance sheet, 2 pages of minutes of the meeting, 2 pages of treasurer's cash book, 2 pages of payment acknowledgment slips, a contribution list, association expenses, a borrowing log, a visitor log, an incident report, a Vehicle Sticker & Gate Pass Registry page, a Gate Visitor Log page, 3 pages of signs to post and association tips. Every form has English headings with Filipino labels where they fit, the way most Pinoy businesses actually talk, and each page has a short note on how to use it.
How to use it
- Print the dues ledger, cash book and acknowledgment slips for the treasurer; keep them in one folder.
- On collection day, write each payment on the dues ledger and give the homeowner a slip.
- Write every peso in and out in the treasurer's cash book the same day, with the slip or receipt number.
- At every meeting, pass the attendance sheet and take minutes with action items and who will do them.
- At month end, the treasurer and the auditor count the cash, sign the cash book and post a short report.
Tips that make records work
- Receipts for every expense: no receipt, no reimbursement; keep them in one envelope per month.
- Separate funds: keep money for special projects apart from the monthly dues fund.
- Elections by the book: follow your by-laws for terms of office, nominations and elections.
Who it is for
It is made for officers of associations and community groups, especially treasurers and secretaries, who want records the members can see and trust.
Records you can trust
Paper records work when they are filled in the same way every day. Write entries as they happen, check the day's pages before closing, and copy the totals to the summary at the end of the month. These are record-keeping forms, not official receipts; register and issue receipts as the rules for your business require.
Prefer a spreadsheet? HOADesk PH keeps the same kind of records in Excel and does the totals for you.
Printing
The file is an A4 PDF of 24 pages, a full kit. Print at home or bring it to a computer shop on your phone. Plain bond paper works for every form; use cardstock for signs, tags and cards. You can print it as many times as you need for your own business or group.
Get Homeowners Association Forms Kit for ₱119. The PDF download link is emailed right after payment.
