Key takeaways
- 20 print-ready A4 pages.
- Inside: how this kit works, 2 pages of member list, an attendance sheet, 2 pages of minutes of the meeting, 2 pages of treasurer's cash book, 2 pages of payment acknowledgment slips, a collections log, cooperative expenses, a Share Capital Ledger page, a Loan Payment Log page, 3 pages of signs to po
- Record-keeping forms with English and Filipino labels.
Paper forms for a small cooperative: the member list, share capital and loan payment records, the treasurer's cash book, board and general assembly minutes, and acknowledgment slips. Plain tracking tools that support, not replace, the books your rules require. Cooperative Forms Kit is a 20-page printable association forms kit that puts the everyday records of your cooperative on paper you can check at a glance. Member lists, attendance, minutes, cash book, payment slips and collection records for a small cooperative.
What is inside
The pack has how this kit works, 2 pages of member list, an attendance sheet, 2 pages of minutes of the meeting, 2 pages of treasurer's cash book, 2 pages of payment acknowledgment slips, a collections log, cooperative expenses, a Share Capital Ledger page, a Loan Payment Log page, 3 pages of signs to post and cooperative tips. Every form has English headings with Filipino labels where they fit, the way most Pinoy businesses actually talk, and each page has a short note on how to use it.
How to use it
- Print the share capital and loan payment logs, the cash book and acknowledgment slips for the treasurer.
- Post every payment on its log the same day and give the member a slip.
- Write every peso in and out in the cash book with the slip or receipt number.
- Record board decisions in the minutes and have the audit committee check the logs each month.
- Bring the totals to the board's monthly meeting and the general assembly report.
Tips that make records work
- No self-approval: officers never approve their own loans or reimbursements.
- Two signatures: every withdrawal needs two authorized signatories as your by-laws set.
- Board minutes: record every board resolution in the minutes, with who voted and the date.
Who it is for
It is made for officers of associations and community groups, especially treasurers and secretaries, who want records the members can see and trust.
Records you can trust
Paper records work when they are filled in the same way every day. Write entries as they happen, check the day's pages before closing, and copy the totals to the summary at the end of the month. These are record-keeping forms, not official receipts; register and issue receipts as the rules for your business require.
Prefer a spreadsheet? CoopDesk PH keeps the same kind of records in Excel and does the totals for you.
Printing
The file is an A4 PDF of 20 pages, a full kit. Print at home or bring it to a computer shop on your phone. Plain bond paper works for every form; use cardstock for signs, tags and cards. You can print it as many times as you need for your own business or group.
Get Cooperative Forms Kit for ₱119. The PDF download link is emailed right after payment.
