Key takeaways
- 19 print-ready A4 pages.
- Inside: how this kit works, a member list, a dues ledger, a boundary log, an attendance sheet, a minutes of the meeting, 2 pages of treasurer's cash book, 2 pages of payment acknowledgment slips, an incident report, Member Units & Permit Dates, a Terminal Dispatch Queue page, 3 pages of signs to pos
- Record-keeping forms with English and Filipino labels.
Paper forms for running a TODA: dues per body number, the treasurer's cash book, meetings and attendance, the terminal dispatch queue and a registry of member units with their permit and franchise dates. TODA Forms Kit is a 19-page printable association forms kit that puts the everyday records of your tricycle operators and drivers association on paper you can check at a glance. Member list, dues ledger, boundary log, minutes, cash book and payment slips for a tricycle association.
What is inside
The pack has how this kit works, a member list, a dues ledger, a boundary log, an attendance sheet, a minutes of the meeting, 2 pages of treasurer's cash book, 2 pages of payment acknowledgment slips, an incident report, Member Units & Permit Dates, a Terminal Dispatch Queue page, 3 pages of signs to post and association tips. Every form has English headings with Filipino labels where they fit, the way most Pinoy businesses actually talk, and each page has a short note on how to use it.
How to use it
- Print the dues ledger, cash book and acknowledgment slips for the treasurer and keep them in one folder.
- List every unit in the units registry with its body number, operator and permit dates.
- On collection day, write each payment on the dues ledger and give the member a slip.
- Give the dispatcher a queue sheet every day and collect it at the end of the shift.
- At the monthly meeting, read the cash book summary and the minutes, and post both at the terminal.
Tips that make records work
- Dispatcher turnover: the dispatcher signs the queue sheet at the end of each shift.
- Dues on a set day: collect butaw on the same day each week or month so members can prepare.
- Follow your by-laws: membership, sanctions and elections follow the association's by-laws.
Who it is for
It is made for officers of associations and community groups, especially treasurers and secretaries, who want records the members can see and trust.
Records you can trust
Paper records work when they are filled in the same way every day. Write entries as they happen, check the day's pages before closing, and copy the totals to the summary at the end of the month. These are record-keeping forms, not official receipts; register and issue receipts as the rules for your business require.
Prefer a spreadsheet? TodaDesk PH keeps the same kind of records in Excel and does the totals for you.
Printing
The file is an A4 PDF of 19 pages, a full kit. Print at home or bring it to a computer shop on your phone. Plain bond paper works for every form; use cardstock for signs, tags and cards. You can print it as many times as you need for your own business or group.
Get TODA Forms Kit for ₱119. The PDF download link is emailed right after payment.
