Paper forms for the everyday admin work of a small office: quotations and purchase orders, petty cash, visitors, documents in and out, and the records your staff fill in. Supplier & Purchasing Kit is a 16-page printable office forms pack that puts the everyday records of your small office on paper you can check at a glance. A supplier list, purchase orders, delivery records and statements to keep buying organized.

What is inside

The pack has how this kit works, 2 pages of supplier list, 4 pages of purchase order, 4 pages of deliveries & purchases, 2 pages of statement of account and office tips. Every form has English headings with Filipino labels where they fit, the way most Pinoy businesses actually talk, and each page has a short note on how to use it.

How to use it

  1. Print the forms you use every week and keep a small stack of each in a labelled folder at the front desk.
  2. Number every quotation, purchase order, voucher and slip before use, and write the series in the form numbering log.
  3. Fill in each form when the work happens, and get the signatures right away, not at month end.
  4. File the signed copies the same day: one folder per form, newest on top.
  5. At month end, check petty cash, collections and supplier bills, then file the month in one labelled box.

Tips that make records work

  • Same-day filing: an unfiled paper is a lost paper; clear the in-tray before closing.
  • Never reuse a number: if a form is spoiled, write CANCELLED across it and keep it in the file.
  • Scan the important ones: keep a photo or scan of contracts and signed agreements in a dated folder.

Who it is for

It is made for owners, managers and admin staff of small businesses who need clean, consistent paper forms without designing them from scratch.

Records you can trust

Paper records work when they are filled in the same way every day. Write entries as they happen, check the day's pages before closing, and copy the totals to the summary at the end of the month. These are record-keeping forms, not official receipts; register and issue receipts as the rules for your business require.

Printing

The file is an A4 PDF of 16 pages, a full kit. Print at home or bring it to a computer shop on your phone. Plain bond paper works for every form; use cardstock for signs, tags and cards. You can print it as many times as you need for your own business or group.

Get Supplier & Purchasing Kit for ₱119. The PDF download link is emailed right after payment.