Key takeaways
- Set each client's fee rate and guarantee days once.
- Documents missing is computed from the checklist.
- Fee billed = agreed monthly salary × the client's fee rate.
- Guarantee until is computed from the start date.
A recruitment desk juggles three lists that never quite line up: who applied, who the client asked for, and who actually started. The fee is agreed over the phone, the guarantee is remembered loosely, and a replacement request arrives with no record of when the clock started. RecruitDesk PH ties those lists together so a placement row carries the salary, the client's fee rate, the fee billed, and the date the guarantee ends.
Keep one applicant list with a document checklist
Each applicant is registered once with the position applied for, skills, and how many documents your desk requires before an endorsement. Documents are logged as they arrive.
Documents missing is computed, so the follow-up list is a column rather than a memory exercise. An applicant one clearance short is visible before the client asks.
Open a job order for every client request
A job order records the client, position, headcount, agreed monthly salary, and target date. The fee rate is read from the client record, so a rate agreed once is applied consistently.
Endorsements and placements count against the job order, and still needed shows how many seats are left to fill.
Let the placement compute the fee
The placement fee is the agreed monthly salary multiplied by the client's fee rate, so a client on one month's salary and a client on three quarters of a month are billed correctly without a separate calculation.
Guarantee until is the start date plus the client's guarantee days, and guarantee status reads In Guarantee until that date passes. A replacement request is answered from the sheet.
Collect against the placement
Collections are recorded against the placement, so the balance on each placement and the balance per client are always current.
CLIENT STATEMENT totals job orders, placements, fees billed, collected, and balance, which is the page to open before a follow-up call.
Review exceptions every week
Resolve duplicate IDs, missing links, overdue balances, negative amounts, and open operational items in CHECKS before using the dashboard for decisions.
RecruitDesk PH Google Sheets Edition is designed for use with a Google account and current desktop Google Sheets.
No DOLE or POEA licence application, renewal or compliance reporting, no overseas recruitment or deployment, no SSS, PhilHealth, Pag-IBIG or withholding-tax computation, no payroll processing, background-check services, official receipts, or job-board posting; domestic placement records only.
Frequently asked questions
Can different clients have different fee rates?
Yes. The fee rate and guarantee days are set per client, and every job order and placement for that client uses them.
How is the fee expressed?
As a multiple of the agreed monthly salary. A rate of 1.00 bills one month's salary and 0.75 bills three quarters of it.
Does it handle overseas placement?
No. It is a records system for domestic placement only, and it does not touch licensing, deployment, or statutory contributions.
Does this replace official records?
No. No DOLE or POEA licence application, renewal or compliance reporting, no overseas recruitment or deployment, no SSS, PhilHealth, Pag-IBIG or withholding-tax computation, no payroll processing, background-check services, official receipts, or job-board posting; domestic placement records only.
