Key takeaways
- 19 print-ready A4 pages.
- Inside: how this kit works, 2 pages of pre-order tracker, an order log, a customer list, a parcel log, a COD tracker page, shipping labels, thank-you cards, shop expenses, a monthly summary, a Supplier Batch & Arrival Log page, a Batch Release List page, 3 pages of signs to post and shop tips.
- Record-keeping forms with English and Filipino labels.
Paper forms for a pre-order business: each order with its downpayment and balance, each supplier batch from cut-off to arrival, who to message when stock lands, and what the shop really earned. Pre-order Seller Forms Kit is a 19-page printable online seller forms kit that puts the everyday records of your pre-order business on paper you can check at a glance. Pre-order trackers, deposits and balances, supplier batches, parcels and labels for pre-order sellers.
What is inside
The pack has how this kit works, 2 pages of pre-order tracker, an order log, a customer list, a parcel log, a COD tracker page, shipping labels, thank-you cards, shop expenses, a monthly summary, a Supplier Batch & Arrival Log page, a Batch Release List page, 3 pages of signs to post and shop tips. Every form has English headings with Filipino labels where they fit, the way most Pinoy businesses actually talk, and each page has a short note on how to use it.
How to use it
- Announce each batch with a cut-off date and an arrival range, and open a new line in the batch log.
- Write every pre-order with the downpayment received, and give the buyer the balance and batch number.
- At cut-off, total the orders per item, pay the supplier and write the amount in the batch log.
- When the batch arrives, check items against the orders, then message everyone on the release list.
- Ship or hand over paid orders, and at month end add up downpayments, balances and expenses.
Tips that make records work
- Follow the rules: register the business and issue receipts as your barangay, city and BIR rules require.
- Clear cut-off: post the order cut-off date and time for every batch, and stick to it.
- Recheck your price: update prices when supplier, shipping or exchange costs change.
Who it is for
It is made for online sellers who pack, ship and answer messages themselves, and need every order, parcel and payment written down in one place.
Records you can trust
Paper records work when they are filled in the same way every day. Write entries as they happen, check the day's pages before closing, and copy the totals to the summary at the end of the month. These are record-keeping forms, not official receipts; register and issue receipts as the rules for your business require.
Prefer a spreadsheet? SellerDesk PH keeps the same kind of records in Excel and does the totals for you.
Printing
The file is an A4 PDF of 19 pages, a full kit. Print at home or bring it to a computer shop on your phone. Plain bond paper works for every form; use cardstock for signs, tags and cards. You can print it as many times as you need for your own business or group.
Get Pre-order Seller Forms Kit for ₱119. The PDF download link is emailed right after payment.
