Key takeaways
- Minutes and charge come from the clock, not from memory.
- Prepaid minutes are deducted per customer.
- Only cash movements enter the drawer reconciliation.
- Income and repair cost are known per unit.
A computer shop loses money in small amounts that are hard to see: a session that ran longer than it was charged for, prepaid minutes given twice, a drawer that is short at the end of a shift. PisoDesk PH is a workbook that records the same three things a shop already tracks, sessions, prepaid load, and the drawer, and makes them agree with each other.
Let the clock do the billing
A session records the unit, the time in, and the time out. Minutes used is the difference, and the charge is the number of started fifteen-minute blocks at that unit's hourly rate.
A gaming station at a higher rate and a pisonet at a lower one are billed correctly without a separate price list, because the rate is read from the unit.
Prepaid time that cannot be spent twice
A prepaid purchase records the pesos paid and the minutes bought. A session marked Paid With Time Credits deducts its minutes from that same customer.
The credit ledger shows minutes purchased, minutes used, and minutes left, and it reads Over-used the moment a customer's sessions exceed what they bought.
Reconcile the drawer, not just the sales
Expected cash is the opening cash plus cash sessions, cash printing and snack sales, and cash credit purchases, less cash expenses. Anything paid by GCash is deliberately left out.
Variance is the counted cash less that figure. A shift that is short shows a number, not an argument.
Watch the units, not just the day
The unit report totals sessions, minutes, session income, and repair cost per unit, and marks each one Busy, Light, or Idle.
Together with downtime days from the maintenance log, that is enough to decide which station earns its space and which one should be replaced.
Review exceptions every week
Resolve duplicate IDs, missing links, overdue balances, negative amounts, and open operational items in CHECKS before using the dashboard for decisions.
PisoDesk PH Google Sheets Edition is designed for use with a Google account and current desktop Google Sheets.
No connection to cafe timer or billing software, no coin slot or hardware control, no network or bandwidth management, no BIR receipts or tax filing, no game licence compliance, and no age or curfew enforcement.
Frequently asked questions
How is a partial hour charged?
By started fifteen-minute blocks. Forty minutes is three blocks, so a twenty-peso hourly rate charges fifteen pesos.
Can a session still be open at closing?
Yes. Leave the time out blank and the session reads In Use with no charge until it ends.
Does it connect to cafe timer software?
No. It is a records workbook. Nothing here controls a coin slot, a timer, or the network.
Does this replace official records?
No. No connection to cafe timer or billing software, no coin slot or hardware control, no network or bandwidth management, no BIR receipts or tax filing, no game licence compliance, and no age or curfew enforcement.
