Key takeaways
- 17 print-ready A4 pages.
- Inside: how this kit works, an appointment book, a quotation form, a collections log, a daily service log, an equipment maintenance log, studio expenses, a monthly summary, a service price list, Bookings & Deliverables, a Gear Check-out page, 3 pages of signs to post and studio tips.
- Record-keeping forms with English and Filipino labels.
Paper forms for running a photo and video studio: bookings and deliverables, gear in and out for every event, client details, helpers' pay and what the studio really earned this month. Photo & Video Services Forms Kit is a 17-page printable service business forms kit that puts the everyday records of your photo and video studio on paper you can check at a glance. Bookings, quotations, collections, equipment maintenance and deliverables records for photo and video services.
What is inside
The pack has how this kit works, an appointment book, a quotation form, a collections log, a daily service log, an equipment maintenance log, studio expenses, a monthly summary, a service price list, Bookings & Deliverables, a Gear Check-out page, 3 pages of signs to post and studio tips. Every form has English headings with Filipino labels where they fit, the way most Pinoy businesses actually talk, and each page has a short note on how to use it.
How to use it
- Print the bookings log, gear check-out and client cards and keep them in the studio folder.
- Write every booking with the event, package, down payment and editing due date.
- Check gear out before each event and back in after, with batteries charged and files backed up.
- Track each booking until the deliverables are released and the balance is paid.
- At month end, add up bookings, prints and expenses on the monthly summary.
Tips that make records work
- Balance before release: collect the balance before releasing final files, as agreed in writing.
- Helpers' pay in writing: agree rates with second shooters and assistants and tally them per event.
- Gear in, gear out: check every piece of gear out and back in so nothing is left at the venue.
Who it is for
It is made for service owners who juggle customers, staff and supplies, and want every job, booking and peso recorded the same way every day.
Records you can trust
Paper records work when they are filled in the same way every day. Write entries as they happen, check the day's pages before closing, and copy the totals to the summary at the end of the month. These are record-keeping forms, not official receipts; register and issue receipts as the rules for your business require.
Prefer a spreadsheet? PhotoDesk PH keeps the same kind of records in Excel and does the totals for you.
Printing
The file is an A4 PDF of 17 pages, a full kit. Print at home or bring it to a computer shop on your phone. Plain bond paper works for every form; use cardstock for signs, tags and cards. You can print it as many times as you need for your own business or group.
Get Photo & Video Services Forms Kit for ₱119. The PDF download link is emailed right after payment.
