Key takeaways
- Register pets with size and vaccination dates.
- Book by pet ID and bill once per visit.
- Record deposits against the sale.
- Check VACCINE REMINDERS weekly.
A grooming studio remembers pets better than paperwork, until a large dog is billed at the small-dog rate, a boarding deposit is forgotten, or a client asks whether Mochi is due for a shot. PetDesk PH ties every booking, sale, and reminder to the pet and owner IDs so the answers are on the sheet.
Register the owner and the pet, not just the visit
Owners hold contact details; pets hold species, breed, size, birth date, and last vaccination date. Size drives pricing, and the vaccination date drives the reminder.
The VACCINE REMINDERS sheet shows due dates, days left, and a status of OK, Due Soon, Overdue, or No record.
Price by size and book by pet
Each service carries small, medium, and large prices and a pricing basis: per visit, per night, or per item. Bookings record the pet, owner, type, staff, nights, and status.
Boarding nights are entered on the booking so the sale can bill the right number.
Bill once per visit
A sale references the booking and lists items: the service at the size price, retail products, and add-ons. Gross, net, payments, balance, and status are calculated.
Deposits for boarding are recorded as payments, so the balance at pickup is clear.
Keep stock and staff in the picture
Retail products and grooming consumables are tracked with movements and reorder levels. Staff records carry a commission rate for later settlement.
A weekly review of CHECKS catches pets without owners and bookings against unknown pets.
Review exceptions every week
Resolve duplicate IDs, missing links, overdue balances, negative amounts, and open operational items in CHECKS before using the dashboard for decisions.
PetDesk PH Google Sheets Edition is designed for use with a Google account and current desktop Google Sheets.
No veterinary diagnosis or treatment records, prescriptions, vaccine administration, pet insurance, payroll, official receipts, tax filing, or automatic reminders.
Frequently asked questions
How are size-based prices used?
Enter the size price on the sale item; the SERVICES list keeps the small, medium, and large rates for reference.
Does it send vaccine reminders?
No. It computes due dates and shows Due Soon or Overdue; you contact the owner.
Can I bill boarding per night?
Yes. Enter the nights as the quantity on the sale item with the per-night price.
Does this replace official records?
No. No veterinary diagnosis or treatment records, prescriptions, vaccine administration, pet insurance, payroll, official receipts, tax filing, or automatic reminders.
