Key takeaways
- Set each rider's fee share once.
- One booking row drives rider share, net to shop, and COD.
- Only Delivered bookings feed remittances and statements.
- Pay sellers from CUSTOMER STATEMENT, not from memory.
A small delivery team moves other people's money all day. A rider holds three sellers' COD until evening, the dispatcher pays a seller from memory, and by Friday nobody can say who is short. PadalaDesk PH makes the booking row the source: fee, COD, rider share, and status all live there, and the rider and customer reports count only what was actually delivered.
Register customers and riders once
Sellers and shops get a customer ID with their pickup address. Riders carry a fee share rate, so the split on every booking is computed instead of negotiated at day's end.
A changed rider rate is edited in one place and applies to future bookings.
Book every run with the COD
A booking records the date, customer, rider, pickup and drop-off areas, fee, and COD amount. Rider share and net to shop are formula-driven.
Status moves from Booked to Delivered, and only Delivered bookings count toward remittances and statements, so a returned parcel never creates a phantom payable.
Remit per rider, pay per customer
RIDER REPORT totals each rider's deliveries, fees earned, COD to remit, amounts remitted, and the balance still in hand.
CUSTOMER STATEMENT totals COD collected, fees charged, payouts made, and the balance due to each seller, which is the number to pay from.
Review before money moves
The dashboard shows fees, COD collected, rider shares, and COD still with riders. If that last number grows, remittances are slipping.
A pass through CHECKS before payouts catches bookings pointing at unknown customers or riders and riders who remitted more than they collected.
Review exceptions every week
Resolve duplicate IDs, missing links, overdue balances, negative amounts, and open operational items in CHECKS before using the dashboard for decisions.
PadalaDesk PH Microsoft Excel Edition is designed for Microsoft Excel 2019 or newer on Windows or macOS.
No live GPS tracking, route optimization, customer SMS or app notifications, parcel insurance, courier-license compliance, payroll or tax computation, or official receipts.
Frequently asked questions
Do fees get deducted from the seller's COD?
Yes. The customer statement subtracts delivery fees from COD collected before payouts, which is the usual padala arrangement.
What about prepaid deliveries with no COD?
Enter zero COD; the fee and rider share still count normally.
Does it track riders on a map?
No. It is a records system; live tracking and notifications are outside its scope.
Does this replace official records?
No. No live GPS tracking, route optimization, customer SMS or app notifications, parcel insurance, courier-license compliance, payroll or tax computation, or official receipts.
