Paper forms for the daily work of an online shop: every order from chat to doorstep, COD money still out, parcels and tracking numbers, returns, stock per variant and what the shop really earned this month. Online Seller 3-Month Records is an 18-page printable forms pack that puts the everyday records of your online shop on paper you can check at a glance. Twelve weeks of daily sales, expenses, monthly summaries and collections for an online shop.

What is inside

The pack has how this kit works, 6 pages of daily sales log, 3 pages of shop expenses, 3 pages of monthly summary, 2 pages of collections log and shop tips. Every form has English headings with Filipino labels where they fit, the way most Pinoy businesses actually talk, and each page has a short note on how to use it.

How to use it

  1. Print the order log, parcel log and COD tracker and keep them on a clipboard beside your packing table.
  2. Write each order the moment the buyer confirms it in chat, with the variant and how they will pay.
  3. Pack from the packing slips, then write the courier, tracking number and fee in the parcel log.
  4. Every evening, tick what was paid, shipped, delivered and remitted, and follow up on anything stuck.
  5. At month end, add up sales, shipping fees, returns and expenses on the monthly summary.

Tips that make records work

  • Pack the same day: ship paid orders within a day; fast shipping earns more repeat buyers than discounts.
  • Reply fast, kindly: answer inquiries within a few hours; save common answers as quick replies.
  • Photo before sealing: take a quick photo of each open parcel with the order slip; it settles most disputes.

Who it is for

It is made for online sellers who pack, ship and answer messages themselves, and need every order, parcel and payment written down in one place.

Records you can trust

Paper records work when they are filled in the same way every day. Write entries as they happen, check the day's pages before closing, and copy the totals to the summary at the end of the month. These are record-keeping forms, not official receipts; register and issue receipts as the rules for your business require.

Prefer a spreadsheet? SellerDesk PH keeps the same kind of records in Excel and does the totals for you.

Printing

The file is an A4 PDF of 18 pages, a full kit. Print at home or bring it to a computer shop on your phone. Plain bond paper works for every form; use cardstock for signs, tags and cards. You can print it as many times as you need for your own business or group.

Get Online Seller 3-Month Records for ₱119. The PDF download link is emailed right after payment.