Paper forms for managing a small team: time records, payroll worksheets, cash advances, leave requests, schedules and a file for every staff member. New Hire Onboarding Kit is a 12-page printable office forms pack that puts the everyday records of your small business team on paper you can check at a glance. Onboarding checklists, employee information sheets, a time record and an opening checklist for new staff.

What is inside

The pack has how this kit works, 3 pages of new hire checklist, 3 pages of employee information sheet, a daily time record, an opening & closing checklist and office tips. Every form has English headings with Filipino labels where they fit, the way most Pinoy businesses actually talk, and each page has a short note on how to use it.

How to use it

  1. Open a folder for each staff member with the employee information sheet and copies of their IDs.
  2. Keep each person's daily time record at the work area and have it checked by the supervisor every week.
  3. Write every cash advance on a vale slip the moment it is given, signed by the employee and the approver.
  4. Before each payday, copy days, overtime and vale from the time records and slips into the payroll worksheet.
  5. File signed payroll sheets, leave requests and slips in the staff folders, and post next week's schedule.

Tips that make records work

  • Same rules for everyone: apply schedules, vale limits and leave rules the same way to every staff member.
  • Payroll signed by staff: each person signs beside their net pay when they receive it.
  • Not legal advice: these are practical habits; ask a qualified adviser about contracts, benefits and termination.

Who it is for

It is made for owners, managers and admin staff of small businesses who need clean, consistent paper forms without designing them from scratch.

Records you can trust

Paper records work when they are filled in the same way every day. Write entries as they happen, check the day's pages before closing, and copy the totals to the summary at the end of the month. These are record-keeping forms, not official receipts; register and issue receipts as the rules for your business require.

Prefer a spreadsheet? SweldoDesk PH keeps the same kind of records in Excel and does the totals for you.

Printing

The file is an A4 PDF of 12 pages, a quick, focused set. Print at home or bring it to a computer shop on your phone. Plain bond paper works for every form; use cardstock for signs, tags and cards. You can print it as many times as you need for your own business or group.

Get New Hire Onboarding Kit for ₱69. The PDF download link is emailed right after payment.