Key takeaways
- Lot capacity is tracked against interments.
- Contracts carry a computed monthly amortization.
- Overdue instalments are counted, not estimated.
- Maintenance dues are billed per lot per year.
A memorial park sells something once and looks after it for decades. That shape creates a records problem no other small business has: the sale is a long instalment contract, the service is permanent, and the only recurring income is an annual maintenance due that families rarely remember and parks rarely chase. MemorialDesk PH keeps the lot, the contract, the interments and the dues on one record.
Lots have a capacity
Every lot records its section, block, type, price and how many interments it can hold. A lawn lot holds two, a family estate eight, a niche one.
Slots left is capacity less the interments recorded, and the occupancy check reads Available, Full or Over capacity, which is a mistake no park wants to discover at a graveside.
Contracts run for years
The balance financed is the contract price less the down payment, and the monthly amortization divides it by the term. A sixty-month estate contract is therefore a known figure per month.
Every payment recorded reduces the outstanding amount, whatever kind it was, so the contract's true position is one column rather than a folder.
The instalments that stop
Amortization rows compare what was due against what was paid, and read Overdue once a due date has passed with something still owing.
Counting overdue instalments is the earliest signal a park has that a contract is drifting, and it is far more useful than a year-end total.
The dues nobody remembers
Maintenance dues are billed per lot per year and settled by their own payments, so 2025 and 2026 are separate balances rather than one running figure.
Grass cutting, security and water are the park's real recurring costs, and the dues are what pay for them.
Review exceptions every week
Resolve duplicate IDs, missing links, overdue balances, negative amounts, and open operational items in CHECKS before using the dashboard for decisions.
MemorialDesk PH Private Google Sheets Web App is designed for use with a Google account, Google Sheets, and Apps Script, using owner-only deployment by default.
No civil registry, death certificate or burial permit filing, no funeral home or mortuary services, no cremation records, no lot map or plotting diagram, and no interest, penalty or repossession computation on a defaulted contract.
Frequently asked questions
Can a family pay several instalments at once?
Yes. Record the payment against the contract, and the outstanding amount falls accordingly. The amortization rows track the schedule you are following.
How are second and third interments handled?
Record each interment against the lot. Slots left falls with every one, and the lot reads Full when its capacity is reached.
Does it file burial permits?
No. It keeps the permit number on the interment record for your own file. Filing stays with the family and the local civil registrar.
Does this replace official records?
No. No civil registry, death certificate or burial permit filing, no funeral home or mortuary services, no cremation records, no lot map or plotting diagram, and no interest, penalty or repossession computation on a defaulted contract.
