Status report: overview (stats with on-track/at-risk labels), milestones timeline, progress chart, budget table, risks and issues table, decisions needed, next steps.. This guide walks through what a good project status report presentation covers, slide by slide, and how to prepare it quickly with an editable PowerPoint template.

Who this is for

Team leads and HR staff present the same kinds of updates again and again. A consistent deck makes meetings shorter and easier to follow, and you only change the numbers each time.

What to include, slide by slide

  1. Project health at a glance
  2. Progress
  3. Milestones to go-live
  4. Progress by workstream: planned vs actual
  5. Budget, Risks and Issues
  6. Budget vs actual spend
  7. Risks and issues log
  8. Decisions and Next Steps
  9. Decisions for the steering committee
  10. Next steps until November 6

How to edit it in five steps

  1. Open the .pptx in Microsoft PowerPoint and choose the colour version you like.
  2. Click any sample text and type over it with your own content.
  3. Right-click each picture, choose Change Picture and insert your own photo.
  4. Right-click a chart and choose Edit Data to type your numbers; tables edit like any table.
  5. Read the speaker notes for slide-specific tips, then present with F5.

Tips before you present

  • Open with the numbers that matter most and say what they mean for the team.
  • Update charts with right-click > Edit Data so the visuals stay consistent.
  • Keep one action owner and date on every action item.
  • Send the deck as a PDF after the meeting so everyone has the same version.
  • Reuse the same file each week or month; only the numbers change.

Get the editable template

The Project Status Report PowerPoint Template has 12 slides with sample content to replace, three colour versions and the fonts built in. It costs ₱149 and downloads right after payment.