Key takeaways
- Contract value comes from pax, price, add-ons, and discount.
- Record supplier costs per booking, not per month.
- Milestones show what is overdue.
- Use TRIP REPORT to see profit per trip.
A tour looks profitable at the quote and less so after the van, the guide, the entrance fees, and the extra child are paid. Operators who cost each booking know their real margin before the travel date. TourDesk PH keeps the quote, the passengers, the supplier costs, and the payments on one booking row.
Quote from a tour list
Each tour carries a price and an estimated cost per pax with its inclusions. A booking multiplies pax by price, adds add-ons, subtracts the discount, and shows the contract value.
Status moves from Inquiry to Quoted, Confirmed, Travelled, and Completed.
List passengers and cost the trip
Passengers are listed per booking with age group and special notes, which is what the van, the resort, and the guide need.
Supplier costs (van, boat, guide, meals, tickets) are recorded per booking with a payment status, so the actual cost replaces the estimate as it firms up.
Schedule and collect payments
Milestones such as reservation and full payment carry due dates and amounts. Payments reference the milestone and booking, and each milestone shows Paid, Overdue, or Open.
The booking balance is always the contract value less what has been received.
Read the trip report
TRIP REPORT shows contract value, supplier cost, payments, balance, and profit per booking. Tasks per trip keep confirmations and reminders on a list with owners and due dates.
A weekly review of CHECKS catches passengers attached to unknown bookings and negative balances.
Review exceptions every week
Resolve duplicate IDs, missing links, overdue balances, negative amounts, and open operational items in CHECKS before using the dashboard for decisions.
TourDesk PH Microsoft Excel Edition is designed for Microsoft Excel 2019 or newer on Windows or macOS.
No DOT accreditation, airline or hotel booking systems, visa or travel advisories, travel insurance, official receipts, tax filing, or automatic itinerary messaging.
Frequently asked questions
Can I change the price for one booking?
Yes. Price per pax is entered on the booking; the tour list holds the default.
How is profit computed?
Contract value less the supplier costs recorded for that booking.
Does it track partial payments?
Yes. Payments are matched to milestones and the booking, and balances update immediately.
Does this replace official records?
No. No DOT accreditation, airline or hotel booking systems, visa or travel advisories, travel insurance, official receipts, tax filing, or automatic itinerary messaging.
