Key takeaways
- Register every unit under a member with its dues rate.
- One dues row drives amount due, balance, and Overdue timing.
- Standing is Delinquent only when overdue dues remain.
- Read MEMBER STANDING before the meeting, not during it.
An association runs on small, repeated collections, and its records usually live in one treasurer's notebook. A member says he paid last month and nobody can prove otherwise, two units are registered under a name that left the group, and the standing list is rewritten by hand before every meeting. TodaDesk PH assesses dues per unit per period and lets the arrears and the standing fall out of the records instead of out of memory.
Register members, then units under them
A member carries a phone, address, and membership type. Each unit is registered under a member with its body number, plate, and dues rate per period, so a member with three units is assessed for three units.
Because the unit holds the rate, a rate change agreed at a meeting is edited once and applies to the next assessment.
Assess dues per unit per period
A dues row names the unit, the period it covers, how many periods are billed, and the due date. The member, rate, and amount due are computed, so catching a member up on two months is one row rather than an argument.
Payments are recorded against the assessment, and the balance is what is left. Nothing is written off silently because the row stays visible until it is settled.
Let the due date decide who is delinquent
Timing shows Settled, Current, Due today, or Overdue for every assessment. A member with an extended due date is Current even while he still owes, which is exactly the distinction a treasurer needs.
MEMBER STANDING totals units, dues assessed, dues paid, arrears, and overdue dues, then shows Good Standing or Delinquent from the overdue figure alone.
Log boundary and association spending
The boundary log records what each driver turned in against the boundary due on his unit, and the shortfall is computed per day. A pattern of small shortages shows up long before it becomes a large one.
Association expenses such as terminal maintenance and utilities are recorded the same way, and the dashboard shows collections less spending as funds on hand.
Review exceptions every week
Resolve duplicate IDs, missing links, overdue balances, negative amounts, and open operational items in CHECKS before using the dashboard for decisions.
TodaDesk PH Google Sheets Edition is designed for use with a Google account and current desktop Google Sheets.
No LTFRB or LTO franchise and registration compliance, GPS tracking, fare matrix approval, statutory payroll or contribution computation, official receipts, or tax filing.
Frequently asked questions
Can dues be daily or weekly instead of monthly?
Yes. The rate is per period, and you decide what a period is. Enter the label in the period column and bill the number of periods covered.
What happens when a member is given more time to pay?
Set a later due date on that assessment. The balance stays visible as arrears but the member is not flagged Delinquent until the extended date passes.
Does it print an official receipt for dues?
No. It records the payment and the balance; receipts and your association's own forms stay outside the system.
Does this replace official records?
No. No LTFRB or LTO franchise and registration compliance, GPS tracking, fare matrix approval, statutory payroll or contribution computation, official receipts, or tax filing.
